Job Title: Administrative Assistant
Location: Philadelphia, PA
Job Type: Full-time
Job Summary:
We are seeking an organized and proactive Administrative Assistant to join our team. The ideal candidate will provide comprehensive support to our staff and ensure the efficient operation of the office. This role involves a wide range of administrative and clerical duties, requiring strong attention to detail, excellent communication skills, and a high level of professionalism. If you are a multitasker who thrives in a fast-paced environment, we’d love to meet you!
Key Responsibilities:
- Office Coordination: Organize and maintain office supplies, manage inventory, and ensure a clean and professional workspace.
- Documentation: Prepare, edit, and proofread documents, reports, and presentations.
- Correspondence: Answer and direct phone calls, emails, and other communications, acting as the first point of contact for inquiries.
- Data Management: Maintain organized records, databases, and filing systems (both digital and physical).
- Expense Tracking: Assist in processing and tracking expenses, invoices, and reimbursements.
- Support Staff: Provide administrative assistance to various departments and manage ad hoc requests as needed.
- Project Assistance: Help coordinate and follow up on specific projects and tasks, ensuring deadlines are met.
- High school diploma or equivalent; Associate’s or Bachelor’s degree preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office management software.
- Excellent written and verbal communication skills.
- Strong organizational skills with an ability to multitask and prioritize effectively.
- Detail-oriented and proactive in problem-solving.
- Ability to maintain confidentiality and handle sensitive information.
