HR Payroll Manager - Victorville, California, United States

Human Resources Generalist 

Performs duties at the professional level in the following functional level: managing recruitment, onboarding, FMLA management, employee relations, benefits administration, and HR policy and procedure development. The position requires an extremely perceptive person who is capable of relating to individuals at all levels within the organization. Must enjoy planning and developing systems and have real attention to detail. Must exhibit a high degree of professionalism and confidentially; have the insight to appreciate the unique needs of Pioneer’s vast and diverse workforce; be able to articulate strategies and policies clearly and concisely; exhibit a strong knowledge of employment law, HR best practices and current regulations; and demonstrate a commitment to our mission.

Duties:

• Responsible for HR policies, procedures and systems
• Participates in staffing logistics and takes responsibility for recruiting staff when support is needed by managers (posts positions, reviews applications, interviews)
• Maintains all applicant documentation as directed by governing agencies and Pioneer
• Onboards all new employees in a professional and friendly manner. Leads with our mission.
• Maintains personnel files in accordance with federal and state laws assuring all information is completed and audited monthly
• Implements programs to help improve employee experience
• Coaches, councils and guides managers before executing employee disciplinary actions
• Responsible for employee off boarding to include preparing termination and severance letters
• Administers compensation and benefit plans. Manages yearly open enrollment period for benefit plans, arranges for on-site representation by providers and designees, distribution of materials, and communicates changes to employees.
• Ensures compliance with USCIS Form I-9 Employment Eligibility Verification; periodically audits Forms I-9
• Ensures compliance with state-specific human resources laws and legislation
• Compiles and maintains appropriate statistical data/information and provide as required to the EEOC, OSHA, DOL, management team, etc.
• Demonstrates knowledge and respect for diversity in daily activities and employee engagement
• Represents in a professional and positive manner when dealing with clients, the public, volunteers, interns/externs, doctors and other staff, demonstrating a commitment to quality healthcare and excellent customer service
• Maintain confidentiality according to HIPAA and policy
• Attend and participate in all required meetings and training sessions
• Performs other duties as required or requested
• Ensure that payroll data including new hires, terminations, salary adjustments, special payments, tax allocations, and employee deductions are obtained from human resources and are in the system prior to running payroll batches.
• Process payroll-related procedures/transactions for all employees (executive, exempt, and non-exempt, union/non-union).  Directly responsible for processing all bonuses, commissions, check reversals and reissues
• Ensure that dealership management, reviews the preliminary batches for approval to release payroll
• Analyze and reconcile payroll and payroll tax-related general ledger accounts.
• Ensure compliance with all payroll tax laws, organizational policy, and union agreement.
• Ensure that accurate payroll information is integrated into the financial and accounting systems timely.
• Ensure that all required electronic feeds are done timely, correctly and reconciled
• Prepare all Payroll related taxes and filing forms with the government.  Manage the Payroll tax related issues throughout the year and at calendar year end to troubleshoot and implement corrective actions.
• Keep the CFO, Operations Controller and General Managers informed about key issues/policies/progress of special project implementations as assigned.
• Research and resolve any payroll related employee/system problems
• Manage reporting requirements related to Affordable Care Act
• All other reasonable duties, as assigned.