Job Title: Assistant Event Coordinator
Reports To: Event Coordinator
Job Summary:
The Assistant Event Coordinator will support the planning, organization, and execution of events. This role involves working closely with the Event Coordinator to ensure that all aspects of the event run smoothly. The ideal candidate will have excellent organizational, communication, and multitasking skills, as well as a passion for creating memorable experiences.
Key Responsibilities:
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Event Planning and Preparation:
- Assist in creating event proposals, budgets, and timelines.
- Coordinate with vendors, suppliers, and venues to secure necessary materials and services.
- Conduct site visits and assist with venue set-up logistics.
- Maintain detailed records of contracts, invoices, and event-related documents.
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On-site Event Support:
- Assist with event setup, including decorations, audio/visual equipment, and seating arrangements.
- Act as a point of contact for vendors, guests, and staff during events.
- Monitor the event schedule and address issues as they arise to ensure seamless execution.
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Administrative Duties:
- Manage event-related communications, such as emails and phone calls.
- Prepare post-event reports, including attendee feedback and financial summaries.
- Update and maintain event planning tools, calendars, and checklists.
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Marketing and Promotion (if applicable):
- Support the promotion of events through social media, email campaigns, and other marketing channels.
- Assist in creating marketing materials like flyers, invitations, and digital content.
- Strong organizational and time-management skills.
- Excellent written and verbal communication abilities.
- Proficiency in Microsoft Office Suite and event management software.
- Ability to work well under pressure and adapt to changing priorities.
