Job Title: Administrative Assistant
Location: Philadelphia, PA
Department: Office
Position Type: Full-Time
Job Summary:
We are seeking a highly organized and efficient Administrative Assistant to support our [department/office]. The ideal candidate will provide a variety of administrative and clerical tasks to ensure smooth office operations. This position requires excellent communication skills, a strong attention to detail, and the ability to prioritize tasks in a fast-paced environment.
Key Responsibilities:
- Answer and direct phone calls, emails, and other inquiries in a timely manner.
- Prepare and edit correspondence, reports, presentations, and other documents.
- Maintain and update office filing systems, both electronic and physical.
- Order and manage office supplies, ensuring adequate inventory levels.
- Assist with travel arrangements, accommodations, and itineraries.
- Coordinate internal and external communications, including liaising with clients, vendors, and team members.
- Assist with data entry, report preparation, and other administrative tasks as needed.
- Support special projects, ensuring deadlines are met and tasks are completed accurately.
- Handle confidential information with integrity and discretion.
- Perform other related duties as assigned.
- High school diploma or equivalent required; associate’s degree or higher preferred.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and multitasking skills.
- Ability to work independently and in a team environment.
- Strong attention to detail and problem-solving skills.
- Knowledge of office management procedures and basic accounting is a plus.
- Ability to maintain professionalism and confidentiality.
